If you are wondering which product best suits your needs, read this article for it gives you a comparison between QuickBooks Online and QuickBooks desktop.

Advantages of using QuickBooks Online over desktop versions

  1. Anytime anywhere access vs. remote access. Unlike desktop’s remote access, multiple users can access their data at the same time, with no need to set up a network with QuickBooks Online. Aside from that, the software is priced at a low monthly fee versus desktop remote access for Kshs 47,800.00 (for a single-user version of QuickBooks Premier, which is required for remote access).
  2. Multiple-user access at fraction of Pro 5-Pack cost. With QuickBooks Online, multiple people (up to 25) can access up-to-date information simultaneously. It also enables collaboration as multiple users can access data and view the most updated data together  real-time. Pro-5 Pack costs Kshs 112,600.00 incl. VAT which requires a network server and significant amount of setup time versus QuickBooks Online which is billed only on a low monthly fee with a 15 minute set-up.
  3. QBO upgrades are free. That’s right! There is no need to purchase newer version. All new features are automatically pushed out!
  4. Support is at no additional cost. QuickBooks Online support is available during regular business hours free-of-charge (Online Support ONLY). Support for QuickBooks desktop starts at Kshs 8,750.00 per 3 hour session.

On the other hand, QuickBooks Online like any other softwares, also has it’s limitations. Below are some of it’s limitations:

QuickBooks Online product limitations

  1. Doesn’t integrate with Point of Sale.
  2. Doesn’t integrate with Online Bill Pay.
  3. Doesn’t do complete job costing (but does track expenses by customer).
  4. Less flexibility with regard to customizing forms or reports.